| 1 |
Make certain you have printed and posted your last A/P check run for the calendar year.
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| 2 |
Run the "Clear Vendor YTD Accumulators" from the accounts payable menu:
(Accounting, Accounts Payable, Periodic Processing):
This being a "calendar year-end" procedure make certain you click "Amount Paid" only. The other field is for "fiscal" type accumulators such as purchases and discounts.
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| 3 |
What you have done is moved the amount of purchases this year to a field in the vendor master record called "purchases last year". These are the amounts that print on the 1099 forms for all 1099 related vendors. After you run this the second screen of the vendor master record may look like this:
You will notice that the "Amount Paid YTD" field is zeroed out -- that is the field that just moved to "Amount Paid Last Year" when you performed step #2.
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| !!! |
If you need to manually adjust the amount that is going to print on the 1099 form you will do so from the second screen of the Vendor master record. In order to successfully change this "protected" field you must enter the number you wish to print on the 1099 form and then press Ctrl-O and then Pfkey-11 / Okay. This can help you adjust for vendors with split 1099 related items or if you did not perform step #2 at the proper time (these things do happen!).
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| 4 |
Make certain you have classified your vendors correctly with the Vendor 1099 category and their federal id or social security number.
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| 5 |
Print your 1099 forms. NOTE: if you are using laser forms you must use the same printer specification for the W2 laser forms -- you must have the same on-sequence codes as that printer specification.
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