Accounts Receivable The Accounts Receivable modules is typically installed by customers who have a need to track receivables outside of their clinical billing systems. Customers using Geneva's Consumer Job Wage module or Geneva's Distribution/Inventory modules will need to deploy the Accounts Receivable system. The A/R module allows entry of customer invoices, adjustments and cash receipts. The posted distributions are interfaced to Quantum's General Ledger module. Cash Receipts Customer Notes Invoicing Credit and Debit Memos Integrated with General Ledger Finance Charges Aging Reports Customer Statements Commissions A/R Distributions to G/L Interfaces with CSM, Uni/Care, CMHC and Qualifacts Customer Maintenance Quantum's Customer master file tracks name, address, phone, contact name, default terms, credit limits, balance method, statement frequencies, etc. There is also an audit trail system that records each addition, change or deletion from the customer master table. Invoices Users can enter customer invoice information and even generate a simple laser-invoice form. The system accommodates credit memos, debit memos and cancellations. Invoice amounts can be distributed to a single or unlimited number of General Ledger revenue accounts based on the nature of each invoice. Customer Account Inquiry This program delivers quick, on-line access to customer invoice and payment information. Records are displayed for any range of dates entered. Users can scroll between screens to find the desired information. Users can also choose the "total" button to display amounts totalled between the daes entered. The system also accommodates an unlimited number of customer-specific comments. Users can control where the comments print or display based on the nature of the notes. Interfaces to General Ledger Quantum's A/R module is integrated with the General Ledger module. Geneva has also created several A/R interfaces to General Ledger to accommodate transactions generated from clinical billing systems. Systems that we have developed interfaces with include Creative Socio-Medics, Uni/Care, CMHC, Civerex and Qualifacts. These interfaces give the user the option to "preview" the distributions between actually interfacing them to General Ledger. Once previewed, they can be interfaced in either detail or summary. Cash Receipts The Cash Receipts programs allow users to either automatically apply check amounts based on oldest invoices first or select invoices individually and apply any amount to each one. The system also handles Open Credit on account as well as multiple payments per customer invoice. Collections Geneva has developed an on-line A/R Collections subsystem to the Accounts Receivable module. This add-on module allows the user to instantly query which accounts are overdue based on user-supplied criteria. The screen will show individual invoice information as well as contact name and phone number. The system allows entry of an unlimited number of notes recording the collection activities of each customer. Geneva has also added an option to the Aging Reports to include collection notes as an option. Reports The A/R module comes standard with many reports including Customer Audit Trails, A/R Aging Reports, Invoice and Cash Receipts edit lists, customer lists, A/R Distribution to General Ledger details, A/R Open Item Worksheets, Finance Charge reports, commissions due reports, customer statements, invoices and more. Users can also design their own A/R reports using Crystal. For more information about the A/R module call Geneva at (888) 747-4077 or e-mail at tvincent@genevasoftware.com