Fixed Assets The Fixed Assets module is used primarily to track fixed assets enterprise wide and to calculate monthly or annual depreciation amounts. Many customers use this module for the sole purpose of satisfying annual physical asset count requirements. Geneva's AssetDL system is integrated with Quantum's Fixed Asset module and, through the use of scanning barcodes, facilitate the process of counting and reconciling your organization's fixed assets. Asset Master Records The Asset Master record consists of two screens that include fields for Asset number, description, po number, check number, vendor, acquisition date, depreciation method (if used), location, division, asset category, cross-reference number for legacy systems, disposition, current location, date last counted, room number, condition, date last transfered and more. Asset Registers Asset Registers can be printed by location, division, user defined G/L code or asset category. Many clients design their own fixed asset registers through Crystal Reports and Geneva's ODBC file catalogs. Asset Registers include important information about each fixed asset including acquisition date, cost, depreciation ytd, net value, asset description, current location (building and room), serial number, amount expensed and more. Audit Trail and Transfer History Quantum provides a full audit trail capability for asset master records. Any changes to the asset master record is recorded in an audit trail file noting the date, time and user-id of the person making the change. It also captures the values before and after the update/change takes place. Transfers from one location or room to another are also recorded either manually or through Geneva's AssetDL module. Users can inquire and print histories of any asset as it moves from location to location, room to room. Asset Lists Register by Location Missing Asset Report Inventory Value Report Asset Count Sheet Division Listing Depreciation Edit List Asset Transfer History Audit Trail Reports Disposition Listings Depreciation Many clients enjoy Quantum's simple depreciation calculation procedures and how it interfaces with General Ledger. Users can select from a variety of depreciation methods including straight line, declining balance, sum of years digits, accelerated cost recovery system and units of production. The system keeps track of each asset's depreciation history. Users calculate depreciation monthly (or for some of our clients just annually), print an edit list, make any necessary updates or adjustments and then post the depreciation to general ledger. For more information about the Fixed Asset module call Geneva at (336) 275-8887 or e-mail at tvincent@genevasoftware.com